Conduct Case Review Procedures

A student found responsible for a violation(s) of the University Standards of Conduct policies or regulations at the conclusion of a Conference or Hearing in the University Conduct Process will be provided the opportunity to request a Case Review. 

Third parties may not file a request for a Case Review on behalf of a student. Failure to submit a request for Case Review within the time specified will render the original decision final and conclusive.

Unless otherwise stated, if a request for a Case Review is filed, the Conduct Process Outcomes assigned by the Office of Community Standards or designee will not become effective until the Case Review process is complete.

The Vice President for Student Affairs will appoint a Conduct Case Review Coordinator to administer the Case Review process.

The Case Review process will generally be resolved within thirty (30) calendar days of receipt of the initial request for review. When extenuating circumstances necessitate additional time to resolve the Case Review, the student will be notified via written notification.

As explained below, separate conduct Case Review procedures exist for: (A.) conduct cases that result in Permanent Dismissal, and (B.) conduct cases that result in an outcome(s) other than Permanent Dismissal.

Conduct cases that result in an outcome of Permanent Dismissal

  1. A student's request for a Case Review of permanent dismissal will be forwarded to the Office of the President of the University.
  2. The Office of the President may designate an individual or panel to consider the request for a Case Review. 
  3. The student may request a Case Review of any aspect of the decision for any reason.
  4. Within seven (7) calendar days of being informed of the decision, a student must submit via online form which describes all issues to be considered by the Office of the President or designee.
  5. After receiving a student's request for a Case Review, the Conduct Case Review Coordinator will provide the student receipt via written notification.
  6. The Office of Community Standards or designee will have the opportunity to provide a response to a student's request for a Case Review. This response may include any information that the Office of Community Standards or designee regards as relevant to the review.
  7. The Conduct Case Review Coordinator will forward the student's request for a Case Review to the appropriate reviewer along with the student's case file and response from the Office of Community Standards or designee.
  8. The decision of the Office of the President or designee will be based on a review of the case file.
  9. The Conduct Case Review Coordinator will communicate the Case Review decision to the student via written notification.
  10. The decision of the Office of the President or designee is final and not subject to further review.

Conduct cases that result in an outcome other than Permanent Dismissal

  1. A students' request for Case Review of an outcome other than Permanent Dismissal will be forwarded to either:
    1. the Conduct Case Review Board for those requests submitted from the first day of class to the last Monday of class before Final Exams in the Fall semester, and from the first day of class to the last Monday of class before Final Exams in the Spring semester. The Conduct Case Review Board will be composed of one student, one faculty member, and one administrator, selected by the Conduct Case Review Coordinator from a pool of trained students, faculty, and administrators. Student Government may submit recommendations on an annual basis to the Conduct Case Review Coordinator for membership in the Conduct Case Review Board. Board members will be given Case Review assignments on a rotating basis. 
    2. the Office of the Vice President for Student Affairs for those requests submitted outside of those dates listed in (i.) above.
  2. Within seven (7) calendar days of being informed of the decision, a student must submit a request for a Case Review via online form.
  3. After receiving a student’s request for a Case Review, the Conduct Case Review Coordinator will provide the student receipt via written notification.
  4. The Office of Community Standards or designee will have the opportunity to provide a response to a student’s request for a Case Review. This response may include any information that the Office of Community Standards or designee regards as relevant to the review.
  5. The Conduct Case Review Coordinator will forward the student’s request for a Case Review to the appropriate reviewer along with the student’s case file and response from the Office of Community Standards or designee.
  6. A decision to grant a student’s request for a Case Review will be made by the Conduct Case Review Board or the Office of the Vice President for Student Affairs. The decision to grant a Case Review will be based on a review of the student’s request, the case file, and where appropriate, a response from the Office of Community Standards or designee.  A Case Review may only be granted upon the establishment of one or both of the following grounds:
    1. procedural defect in the University Conduct Process which would have been substantial enough to have changed the decision, and/or
    2. the discovery of substantive new information that was unknown or unavailable to the student at the time of the Conference or Hearing and would have had a significant effect on the decision.
  7. The severity of Conduct Process Outcome assigned is not considered a legitimate ground for a Case Review to be granted.
  8. If the appropriate reviewer determines that the grounds have not been established to grant a Case Review, the student will be notified via written notification by the Conduct Case Review Coordinator. Such a decision is final and not subject to further review.
  9. If the appropriate reviewer determines that a procedural defect occurred in the University Conduct Process which would have been substantial enough to have changed the decision, the case may be:
    1. remanded to the Office of Community Standards with specific instructions to correct the defect(s) and reconsider the case; or
    2. referred to (or retained by) the Office of the Vice President for Student Affairs for a final decision.
  10. If the appropriate reviewer determines that the request contains substantive new information that was unknown or unavailable to the student at the time of the Conference or Hearing and the substantive new information would have had a significant effect on the decision, the case will be remanded to the Office of Community Standards for disposition.